Social Priority Service Agreements – propose a project

Do you have an idea for a project that supports key outcomes for our community?

Community organisations and private businesses can now apply to deliver projects under the City of Armadale’s Social Priority Service Agreements.

This opportunity is open to non-profit organisations and private businesses that have a proven ability to deliver change-making projects in the community. The maximum funding available per project is  $40,000 (excluding GST).

Please read the information below about Social Priority Service Agreements then complete the Project Interest Form by Friday 11 July 2025.

Social Priority Service Agreements 2025 / 2026 Project Interest Form

What are City of Armadale Social Priorities?

The Social Priorities are the priority social issues and geographic areas on which to focus the City’s resources for the purpose of providing community support.  For 2023 / 2026 these are:

• Neighbourhood and Community Connections in the suburbs of Harrisdale, Haynes and Piara Waters,

• Access to Essential Supports for people living in the suburbs of Armadale,

• Home and Community Safety for residents of all suburbs, and

• Children, Young People & Families living in the suburbs of Armadale, Brookdale, Camillo, Harrisdale and Piara Waters.

More information can be found on our webpage here and in our Social Priorities Review 2023 document here.

What is a Social Priorities Service Agreement with The City of Armadale?

The City of Armadale contracts external organisations to deliver projects that support the City’s Social Priorities. These contracts are called Social Priorities Service Agreements (or just ‘Service Agreements'). 

The City’s Social Priorities are the most pressing community aspirations and social issues identified through data, local research and resident consultation. 

Funds are available for projects with measurable outcomes for residents, delivered by not-for-profit organisations or private sector businesses with a proven capacity to deliver their proposed project.

Social Priorities Service Agreements are not grants or donations. They are contracts governed by the City’s Procurement Policy and are subject to a selective process. The City will negotiate contracts with preferred applicants that will include the outputs and outcomes that must be delivered by the successful organisations. Where possible, Service Agreement funds will be shared equally across each of the four Social Priorities areas.

What makes a good Service Agreement project?

To demonstrate an interest in delivering a Social Priorities project, a provider must complete a Project Interest Form for each proposed project. A quality Project Interest Form will clearly show the following:

• The Social Priority the project will address - each form will address only one Social Priority and be for one project.

• Who the project is for – the applicant will describe the target group, ensuring the project is primarily for residents of the City of Armadale.

• What the project will achieve – it will clearly describe the outcomes for project participants and how the organisation will measure those outcomes.

• The outputs/activities that will be delivered – how many sessions, when and where, how many people will attend and what they will be doing in the project.

• A budget for the project is fully costed and not dependent on any additional financial or in-kind contributions from the City.

A proposed project is more likely to be successful if the Project Interest Form:

• clearly explains exactly how the outcomes will be achieved.

• shows an understanding of the Social Priority being addressed and the needs of the target participants.

• clearly demonstrates the ability to successfully attract the target participants.

• can demonstrate that they have the expertise (i.e. skills and experience) to successfully deliver the project.

• budget is clear and allows the City to make judgements about the financial value of the project.

• clearly shows how the applicant will measure the delivery and success of the project.

• schedule of activities encourages ongoing engagement with the target group.

• shows that success of the project is not dependent on external factors not already confirmed, e.g. planning to reach out to schools in delivery of the project.

• demonstrates long-term impact for participants.

• can support residents who face barriers to accessing projects.

• is desirable the applicant has links with other organisations that also support the local community.

• demonstrates good value for money for the City.

How does the City assess proposed projects and offer Service Agreements?

The City will review all Project Interest Forms and contact selected providers to negotiate an agreement. A contract will then be awarded to successful providers. The contract offer will include the outputs and outcomes that must be delivered and reported on as part of the project.

What is the expectation of successful providers?

On signing of a contract to deliver a project, the providers become Contractors. The City expects Contractors to deliver their project as follows:

1. The Contractor has the skills and resources (including time, staff and community networks) to deliver the proposed project to the identified target group within the set time-period.

2. All costs to deliver the project have been budgeted for and included in the Contract Price. The Principal will not waive venue hire fees to deliver from City facilities.

3. The Contractor must promote its project in methods relevant for the type of project and the target audience. The Principal’s financial support is to be acknowledged on all promotion of the project including flyers, posters, social media and at any presentations or events (see point 4 below). Evidence will be required as part of the reporting process. The City will promote projects on its website and where relevant through social media or through distribution of electronic or printed flyers. This is to support the Contractors’ own promotions but should not be relied on as the only means of promotion.

4. The Principal’s logo will be provided and all marketing material where the Principal’s logo appears must be approved by the Principal prior to publication.

5. Any project variations must be submitted in writing to seek approval prior to implementation.

6. The Contractor will submit an Interim Report showing outputs/activities half-way through the delivery of the project.

7. The Contractor will submit a Final Report within 30 days of the conclusion of the project reporting on outputs and outcomes related to the project (demonstrate social change or provide deeper insight into the social issue that was addressed). 

Project Interest Forms must be submitted by email to info@armadale.wa.gov.au  by Friday 11 July 2025. 

Click here to download the Project Interest Form.

For further information please contact the Community Development Team at City of Armadale by phone on 08 9394 5000 or email info@armadale.wa.gov.au.