Putting your plan into action to accomplish the purpose of the event.
Below are some helpful tips for implementing a successful event.
Before the event, ensure that you have:
All the appropriate certificates, registrations and permits. Ensure these are easily accessible
Enough volunteers / staff on the day, with clear roles and responsibilities
Including a person allocated to counting the number of attendees, record details for next event
Event programs / maps for attendees
Considered disability access and inclusion
Any required procedures / plans in place
A ‘plan B’ in place in case of severe weather conditions or otherwise and a plan for notifying all stakeholders
You may wish to:
Arrange for photos of the event - for promotion of future events
During the event:
Ensure the set-up is according to the site plan
Coordinate vendors / contractors
Ensure all staff / volunteers are aware of their role and responsibilities
Ensure the appropriate certifications, registrations and permits are easily accessible
After the event:
Ensure the facility is left in a good clean state
Take photos of any damage that may need to be reported
Conduct a post event evaluation – review the planning process, collate all complaints, feedback or incidents to improve future events
Record any milestones