Find out how to access City of Armadale documents under Freedom of Information
The Freedom of Information Act 1992 (FOI Act) provides the public a general right of access to records held by the City of Armadale, subject to some limitations.
The FOI Act also allows the public to ensure their personal information held by the City is accurate, complete, up to date and not misleading.
You can request access to any document held by the City of Armadale that is not already publicly available for inspection or purchase, regardless of its age or your reason for obtaining the information.
An application does not need to be limited to paper records, it can include audio and video recordings, maps, plans, photographs and electronic records such as emails.
A personal application is a request for documents containing information or opinion which refers to yourself only. This can include job applications, correspondence between yourself and the City or correspondence about you. Should a document within the scope of a personal application contain both personal and non-personal information, the non-personal information is likely to be removed from the document prior to release.
A non-personal application is a request for any document or record containing information about a third party, commercial information, or any other information which is not purely about yourself as the applicant. Examples include complaints against a property, building plans and applications, and documents relating to dog attacks.
Please note requests for documents relating to your property, business or pet are classified as non-personal applications as the Freedom of Information Act 1992 defines personal information as:
Information or an opinion, whether true or not, and whether recorded in a material form or not, about an individual, whether living or dead -
(a) whose identity is apparent or can reasonably be ascertained from the information or opinion; or
(b) who can be identified by reference to an identification number or other identifying particular such as a fingerprint, retina print or body sample.
All Freedom of Information applications must be:
in writing;
give enough information to enable the requested information to be identified;
give an Australian address;
be lodged with the $30.00 application fee (for non-personal applications only).
Make an application ONLINE NOW
Alternatively, you can download a copy of our Freedom of Information Application Form and lodge it by post, email or in person.
Email: foi@armadale.wa.gov.au
In person: City of Armadale, 7 Orchard Avenue, Armadale
Post: FOI Officer, City of Armadale, Locked Bag 2, Armadale WA 6992
Request for personal information: No charge
Request for non-personal information: $30 (a City officer will contact you to arrange payment)
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Important notes:
There is a 25% rebate on charges for pensioners and financially disadvantaged applicants (proof may be required).
In some instances, an advanced deposit may be required.
Where FOI charges are likely to exceed $25 (excluding the application fee), you will be provided with a cost estimate. At this point you can accept the charge or amend your application to reduce the cost.
Processing your application
You will be issued a decision from the City as soon as practicable - within forty-five (45) days from receipt of your application (or as otherwise negotiated). Once your application has been assessed, you will be provided with a Notice of Decision.
The Notice of Decision provides:
The date the decision was made
The name and the designation of the officer who made the decision
Process undertaken with your application
Documents identified as falling within the scope of your application
What (if any) information is to be withheld due to exemptions
Options you have available should you be dissatisfied with the decision.
Copies of the released documents may be included with the decision or provided shortly thereafter.
Withholding access
Schedule 1 of the FOI Act recognises that some documents require a level of protection, specifically those documents that meet the exemption criteria in Schedule 1 of the FOI Act. These exemptions include (but are not limited to):
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Exemptions should not be claimed unless there is a substantial reason under the FOI Act that prevents disclosure. The City is required to give full reasons for denying access to documents detailed in the Notice of Decision.
Information statement
Under section 96(1) of the FOI Act, the City is required to prepare and publish the Information Statement Information Statement annually. This statement details the structure and functions of the City, as well as the type of documents held by the City and how to access them.
Further information
For more information about FOI please email foi@armadale.wa.gov.au
Or visit the: Office of the Information Commissioner’s website.
The City of Armadale acknowledge the Traditional Owners and the Custodians of the land upon which we stand, work and play.
We acknowledge Aboriginal people as the First Peoples of this land and their connection to the lands and the waters, as they are part of them spiritually and culturally.
We acknowledge their ancestors, the Elders past and present, who have led the way for us to follow.
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7 Orchard Avenue
Armadale, Western Australia 6112
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